On 3 June 2014, a consortium formed by the Impel Group companies – Impel Provider Security Partner, Impel Security Polska, Impel Monitoring and Impel Cash Solutions – concluded an agreement with the Ministry of Labour and Social Policy on the protection of ministerial buildings. The agreement was signed for a period of four years, for the total gross value of PLN 2,783,856.84. Security services will be provided in three facilities located in ul. Nowogrodzka and in one building in ul. Bardzka in Warsaw. The bid submitted by Impel was selected through the tender process as the most advantageous one. This time the supplier selection was based not on the lowest price only, but also experience and quality were taken into account.
At present, in many tender processes organised by public institutions the lowest price is the sole criterion for selection. The clients’ focus on savings and their reliance exclusively on the above criterion have led to a difficult situation and numerous irregularities on the public procurement market. The tender announced by the Ministry of Labour breaks this trend. In this case several factors were at play in selecting the security company. Pursuant to the provisions on bid assessment included in the Terms of Reference, the price corresponded to only 50% of the points, whereas quality and experience represented 40% and 10%, respectively. The hiring of security staff on the basis of employment contracts was a mandatory condition.
Mirosław Greber, President of the Management Board of Impel Security Polska, commented “I am satisfied with the fact that experience and quality counted in this tender, because they translate into the appropriate level of security services. Our bid, as the only one, received the highest score for both these criteria. The tender for security services provided to the buildings of the Ministry of Labour and Social Policy can be the herald of the first favourable changes on the public procurement market. The elimination of the price pressure and the provision on the hiring of employees on the basis of contracts of employment, included in the Terms of Reference, represent a real breakthrough. I hope that other institutions will follow the same path, thus curing the situation on the labour market. I believe that the promotion of good practices in public procurement will become a standard.”
Public institutions have to account in detail for every zloty spent, and therefore they are so persistent in looking for easily accessible maximum savings. By paying the lowest rates for services they often force service providers to operate on the verge of profitability, reduce their employees’ remuneration and hire them on the basis of civil law contracts. The move made by the Ministry of Labour and Social Policy can be viewed as the first step in the direction of withdrawing from the practices of buying for the lowest price and introducing other criteria of bid selection into public procurement.